Office Manager
At Next Sense we're looking for an Office Manager / Executive Assistant to join our team.
Full-time · Amsterdam
Office Manager
At Next Sense we're looking for an Office Manager / Executive Assistant to join our team.
As Office Manager at Next Sense, you'll get to oversee the administrative duties that help our team and office run seamlessly. You'll be in charge of handeling the smooth operation of the office and providing high-level admin support to the executive team. Additionally, you'll work with HR and support them in tasks like onboarding new team members and some admin.
This role requires a proactive and organized individual who can handle multiple tasks efficiently and maintain a professional and welcoming office environment.
Ultimately, you'll have a big impact on the day-to-day office vibe for the whole team.
This position is based in our Amsterdam office and requires you to be on site for most days, occasional work-from home may be possible but the role of office manager is mainly on site.
Oversee daily office operations, including managing office supplies, equipment, and facilities.
Coordinate maintenance and repairs to ensure a safe and functional workspace.
Manage office budgets and expenses, including processing invoices and expense reports.
Organize and maintain office files, records, and documentation.
Plan and coordinate office events, meetings, and conferences.
Provide comprehensive administrative support to the executive team, including calendar management, travel arrangements, and meeting coordination.
Prepare and edit correspondence, reports, presentations, and other documents as needed.
Handle confidential and sensitive information with discretion.
Assist with special projects and initiatives as directed by the executive team.
Facilitate effective communication between the executive team and other departments.
Coordinate and schedule meetings, appointments, and conference calls.
Prepare meeting agendas, take minutes, and follow up on action items.
Support the HR department with onboarding new employees and maintaining employee records.
Assist with the implementation of office policies and procedures.
Perform other duties as assigned to ensure the efficient operation of the office.
We're looking for you, if...
you love to maintain and add to a great company culture!
you have experience as an Office Manager, Executive Assistant, or similar role;
you are fluent in English (basic proficiency in Dutch is preferred);
you are a great communicator that knows how to corral your team, and works well with all levels internal and external stakeholders;
you have excellent organisational skills with a keen eye for detail;
you have the ability to handle multiple tasks and prioritize effectively;
you own a high level of discretion and confidentiality;
you are a creative thinker with the ability to spot opportunities for office improvements.
What do we offer you, on top of a suitable and competitive salary?
A one-year contract, with the intention to extend (as this is a permanent position).
Holiday pay (8% off the gross salary).
27 vacation days per calendar year.
Remote work: opportunity to work abroad up to 10 days per calendar year.
Wellbeing: we very much value our employees’ wellbeing. Besides the weekly bootcamp sessions we also offer delicious coffee and tea, healthy lunches, and snacks at the office.
Company laptop and a monthly allowance of EUR 25 to cover phone costs.
Development: an individual training budget up to EUR 1000 yearly and 5 paid 'personal growth' days a year to spend how you see fit.
Travel allowance (based on actual costs / kms).
Please note that this offer is based on full-time (40 hours) employment.
Our Talent Acquisition team and hiring manager will review your application, and aim to respond within 2 weeks.
If you seem like a good fit, we’ll invite you to a screening call so we can learn more about each other.
When we both feel like moving forward, we would like you to meet colleagues to determine if you fit in with the team and if you like our working environment.
If you are passionate about developing sustainable real estate solutions, and possess the necessary skills and experience, we invite you to join our team at Next Sense.
Do you want to join our team as our new Office Manager? Then we'd love to hear from you!
Any questions about working at Next Sense? Reach out to careers@next-sense.com